AX 2012 | Add invoices to payment groups

Dynamics AX give us the functionality to  add invoices to payment groups to group invoices by a common code. If one invoice in the payment group is settled, the other invoices in the group are included in the same settlement.

Invoices that belong to the same payment group must be settled at the same time. If one invoice in a payment group cannot be settled for any reason, no invoices in the same payment group can be settled. For example, if an invoice in the FIRE payment group is not approved, that invoice must be approved or removed from the payment group before the other invoices in the FIRE payment group can be settled.

the following steps illustrate how to configure and use the payment groups functionality:




1- To set up the accounts payable to allow invoice groups go to Accounts payable > Setup > Accounts payable parameters. Click Invoice and select the Activate invoice payment groups check box.

2- To add an invoice to a payment group. Click Accounts payable > Common > Vendor invoices > Pending vendor invoices. On the Action Pane, click Invoice to create an invoice.

3- Specify the header details for the invoice, such as the invoice account. Then click Header view on the Action Pane to view the complete header information for the invoice. then In the Payment group code field on the Payment FastTab, enter or select the payment group code to use for the invoice. The payment group code can be up to 10 alphanumeric characters long, and it can also include symbols and spaces.

4- Now to see how the settlement functionality is working with payment group we will to create 2 invoices and assign them to the same payment group. then post them

6- Next we will create a new payment journal , then go to functions > Settlement > Select one of the invoices that we created Previously. The system will select the other invoice automatically then throw warning message to inform you that the selected invoice is assigned to payment group FIRE. and  because the transactions in one payment group cannot be settled with other transactions, only the transactions in this group have been marked for settlement.  Click Close.

7- Note that the payment amount equal the the 2 invoices amounts.

Enjoy :)

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