Monday, August 17, 2015

Use the same number with transaction and transaction voucher


In this post i will illustrate how to use same number with transaction and transaction voucher. Microsoft Dynamics AX provide functionality to use the same number for some transactions and transactions voucher in accounts receivable and accounts payable modules as following:


AR Module

1- free text invoice with free text invoice voucher
2- Packing slip with Packing slip voucher
3- Customer invoice with Customer invoice voucher
4- Sales credit note with Sales credit note voucher

AP Module

1- Internal product receipt with Product receipt voucher
2- Internal invoice with Invoice voucher
3- Internal credit note with Credit note voucher

The following steps discus how to use this functionality with free text invoice and the free text invoice voucher.



1-  first lets see how the free text invoice and the free text invoice voucher number looks like before we start. Go to Accounts receivable > Common > free text invoice > all free text invoice. Create and post new invoice, then click the Invoice Journal button.


2- as you see the free text invoice and free text invoice has different numbers
in my case the free text invoice is FTI-000023 and the voucher is FTV-30000022


3- now to use the same number with  free text invoice and the voucher go to Accounts receivable > setup > accounts receivable parameters > Number sequence. go to Free text invoice voucher then make sure to select the reuse numbers check box.


4- Go back to Accounts receivable > Common > free text invoice > all free text invoice. Create and post new invoice, then click the Invoice Journal button. note that the free text invoice and the voucher is using the same number.



Enjoy

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