Sunday, July 13, 2014

Ledger account alias | AX 2012

Purpose: the purpose of this article is to illustrate the Ledger account alias functionality which used to provide a shortcut to a complete or partial ledger account number.
Scenarios: assume that the accounts manager in Contoso designed the expense accounts structure to be associated with three dimensions (Department, Cost center and Expanse Purpose) . 
That's mean each time the clerk Intends to register a car rental expense he must specify the three dimension(Department, Cost center and Expanse Purpose).Therefore he decided to use the Ledger account alias functionality in order to simplify the entries process. to know how he can do that please do the following :    
  1. Click General ledger > Setup > Chart of accounts > Ledger account alias.


  2. Click New and enter a name for the ledger account alias.

  3. Select a type for the alias to specify who has access to the ledger account alias.
    Shared – The ledger account alias will be available for all legal entities.
    User group – The ledger account alias will be available for the user group that you select in the Group field.
    User – The ledger account alias will be available for the user group that you select in the User ID field.

  4. Select the account structure to use the ledger account alias in.

  5. Select the legal entity to use the financial dimensions from.

  6. Select the values that will be displayed when the ledger account alias is entered in a ledger account field.

  7. In the Initial focus field, select the financial dimension that will be selected when you enter this ledger account alias for a ledger account.

  8. Close the Form
  9. Go to General ledger > Journal > General Journal

  10. Click New button > create new Journal Batch > Click Line Button


  11. Go to the Account Filed and enter a name for the ledger account alias in my case "CR"



  12. Press TAB Button and enjoy :) .  the system automatically convert the "CR" to main Account with Dimensions.