AX 2012 | Process Opening Balances Part 2

In  part 1 (Process Opening Balances Part 1) we were discussed how to process the opening balances for new implementation.

In this part we will discuss how to transfer previous year ending balances to the new year as opening balances.

Within the following steps we will illustrate how to do it.

AX 2012 | Process Opening Balances Part 1

Upload and process opening balances is one of the most important steps during ERP implementation life cycle. In this post we will illustrate how to process opening balances through dynamics AX. During this article we will discuss the Following:

AX 2012 | Sales order Prepayment

Until recently, I thought there is no standard functionality to link sales order with prepayment. Guess what ! I was wrong.
Dynamics AX provide simple straight foreword functionality to link prepayment with sales order. Special thanks to Ahmed Assaf, who helped me to figure this out.

the following steps illustrate how to link prepayment with sales order:

Walkthrough: Travel & Expenses Cash Advances

This post illustrate how employees can request cash advances and how AX automatically apply the cash advances to an expense report.
this functionality give the employees the ability to request Cash Advances to cover business expenses.
For example business trip Ticket, meals on a business trip,Taxi, Meal,Car rental etc..

in order to use the cash advances functionality we need to setup the following main pre-requisites:

Cash Advance Account
Payment Methods
Expense Categories
Expense report Workflow,
Cash Advance Workflow

AX 2012 | Cash On Delivery

In the previous post we had discussed how to process cash sales. Today we are going to continue the second part of the cash sales where customers must pay when they receipt the goods or services. this process what we call cash on delivery.

Dynamics AX provide the functionality to process the cash on delivery. the following steps illustrate how to set up and process the cash on delivery.

AX 2012 | Cash Sales

In this post we will illustrate how to configure and process cash sale within Dynamics AX 2012. Cash sales is one of the common business practice between entities. In cash sales process the customer is required to pay cash on the spot. Dynamics AX create two vouchers when we post sales invoice with cash payment terms as follow:

First voucher

Debit: Customer Account

     Credit : Revenue Account 

Second vouchers 

Debit: Cash Account

     Credit : Customer Account

follow the few steps below to set up and process cash sales:

AX 2012 | Address Book Security Based on Team

In this tutorial we are going to discuss how to set security privileges to party records (Customers, Vendors, Workers, Contact, Prospect, Applicant... etc). Dynamics AX provide three ways as following :

• Secure by legal entity
• Secure by address book
• Secure by both legal entity and address book.

In this post we are going to focus in how to secure Address book based on teams. which means that only workers who are assigned to a team that has access to an address book can view the party records in that address book.

when we select Secure by address book, access to the address books is restricted by team. You must select the teams that have access to each address book. For each address book, you can set security privileges that allow or deny access to specific teams. If you grant a team privileges to an address book, all members of the team can view the records in the address book. If you do not grant a team access to an address book, the team cannot view the address book or its contents.

AX 2012 | Reimburse Customers

This article illustrate how to create reimbursement transactions for customers. Reimbursement transaction used when a customer has a credit balance, if the following conditions is applied you can reimburse customer for the amount of the balance.

1. The customer must have an associated vendor account( If a customer does not have a vendor account, a one-time vendor account is automatically created for the customer).
2. balance amount must exceed the minimum reimbursement amount that is specified for your legal entity.

When you create reimbursement transactions, a vendor invoice is created for the amount of the credit balance. This will remove the credit balance for the customer account and creates a balance due for the vendor account that corresponds to the customer.

Do the following steps to set up and create reimbursement transactions:

AX 2012 | Withholding Sales Tax

In this post we will discuss how to set up and calculate the withholding tax in Dynamics AX. Withholding tax is due on non-inventory deliveries (services), that a supplier delivers.

Buyer is legally responsible for paying withholding tax therefore The buyer is responsible for withholding a certain percentage of the invoice amount at the time of payment. (Net amount = invoice amount - withholding tax) is paid to the supplier. 

The tax withheld posts to a ledger account for withholding tax, and periodically is paid to the TAX authorities.

To to set up withholding tax perform the following steps:

AX 2012 | Import Data From an ODBC Through DIXF

Microsoft Dynamics AX 2012 Data Import/Export Framework provide the functionality to import data from an ODBC data source into Dynamics AX. In this post we will illustrate how to import Vendor data from MS SQL database into AX. First we will create sample database that contain vendors data. Then create an ODBC data source, Set up DIXF to import the data to the vendor entities.